Privacy policy

www.fmreview.org (“our website”) is operated by Forced Migration Review, part of the Refugee Studies Centre, which is part of the University of Oxford. We are committed to protecting the privacy and security of your personal information (‘personal data’).

Purpose of the policy
This privacy policy describes how we collect and use your personal data during your use of our website in accordance with the General Data Protection Regulation (GDPR) and associated data protection legislation. By visiting our site you are accepting and consenting to the practices described in this policy.

It is important that you read this policy, together with any other privacy policy we may provide on specific occasions when we are collecting or processing information about you, so that you are aware of how and why we are using your personal data.

Glossary
Where we refer in this policy to your ‘personal data’, we mean any recorded information that is about you and from which you can be identified. It does not include data where your identity has been removed (anonymous data).

Where we refer to the ‘processing’ of your personal data, we mean anything that we do with that information, including collection, use, storage, disclosure or retention.

Who is using your personal data?
The University of Oxford (whose legal title is “the Chancellor, Masters and Scholars of the University of Oxford”)  is the “data controller" for the information that you provide to us when visiting our website. This means that we decide how to use it and are responsible for looking after it in accordance with the GDPR.

Access to your personal data within the University will be provided to those staff who need to view it as part of their work in connection with the operation of this website. It will also be shared with the third parties described below.

Types of data we collect about you
We will collect, store, and use the following categories of data when you use our site:

Data you give us
You may give us data about you including:

  • Your name
  • Your job title and department
  • Your organisation
  • Your postal address
  • Your country
  • Your email address
  • Your telephone number
  • Your organisation’s website

 

Data we collect about you
If you visit our website, we will automatically collect certain technical information. For more details, please consult the information below, ‘How we use cookies’.

When we collect your data
We will collect the vast majority of data about you when you request to receive email alerts, correspond with us by phone, e-mail or otherwise, request to receive print copies of Forced Migration Review, or contact us to report a problem with our site.

How we use your data
We process your data for one or more of the following reasons:

  • To provide you with the products you have requested e.g. to send you print copies of our publication that you have requested to receive.
  • To send you marketing or other types of communication by email e.g. email alerts about the issuing of calls for articles for forthcoming issues, making you aware when new issues are published and sending other occasional emails related to news and development.

 

This processing is necessary to meet our contractual obligations to you or to take steps requested by you prior to entering into a contract. Information processed for this purpose includes, but is not limited to:

  • Your name
  • Your job title and department
  • Your organisation
  • Your postal address
  • Your country
  • Your email address
  • Your telephone number
  • Your organisation’s website

 

We do this only where you have specifically indicated that you consent to receive such communications, for example, by completing our webforms or by indicating in email correspondence that you would like to receive alerts or print copies. You can withdraw your consent at any time by contacting us at fmradmin@qeh.ox.ac.uk. In this event, we will stop any processing as soon as we can. However, this will not affect the lawfulness of any processing carried out before your withdrawal of consent

Change of purpose
We will only use your data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another related reason and that reason is compatible with the original purpose. If we need to use your data for an unrelated purpose, we will seek your consent to use it for that new purpose. Please note that we may process your data without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.

Sharing your data with third parties
All our third-party service providers (for example, GoldMine and Constant Contact) are required to take appropriate security measures to protect your data in line with our policies. We do not allow them to use your data for their own purposes. We permit them to process your data only for specified purposes and in accordance with our instructions.

We may also share your data with the Instituto Interuniversitario de Desarrollo Social y Paz of the University of Alicante, Spain, with which we have a partnership agreement. We may do so if your request relates to the Spanish edition of Forced Migration Review, Revista Migraciones Forzadas.

We may also share your personal data with third parties if we are under a duty to disclose or share your personal data in order to comply with any legal obligation, or in order to enforce or apply our site terms of use or to protect the rights, property or safety of our site, our users, and others.

Where your data is shared with third parties, we will seek to share the minimum amount necessary.

Where we store or use your data
We may store data collected by the website manually or electronically.  The data is stored on our secure servers and/or in our premises within the UK.

There may be occasions when we transfer your data outside the European Economic Area (EEA), for example, when we communicate with you using a cloud based service provider that operates outside the EEA such as MailChimp. Such transfers will only take place if one of the following applies:

  • the country receiving the data is considered by the EU to provide an adequate level of data protection;
  • the organisation receiving the data is covered by an arrangement recognised by the EU as providing an adequate standard of data protection e.g. transfers to companies that are certified under the EU US Privacy Shield;
  • the transfer is governed by approved contractual clauses;
  • the transfer has your consent;
  • the transfer is necessary for the performance of a contract with you or to take steps requested by you prior to entering into that contract; or
  • the transfer is necessary for the performance of a contract with another person, which is in your interests.

 

Unfortunately, the transmission of information via the internet is not completely secure.  Although we will do our best to protect your personal data, we cannot guarantee the security of data transmitted to the website and any transmission is at your own risk.

Third party websites
Our site contains links to and from various third party websites.  If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies.  Please check these policies before you submit any personal data to these websites.

Retaining your data
We will only retain your data for as long as we need it to fulfil our purposes, including any relating to legal, accounting, or reporting requirements. 

Your rights
Under certain circumstances, by law you have the right to:

  • Request access to your data (commonly known as a "subject access request"). This enables you to receive a copy of your data and to check that we are lawfully processing it.
  • Request correction of your data. This enables you to ask us to correct any incomplete or inaccurate information we hold about you.
  • Request erasure of your data. This enables you to ask us to delete or remove your data where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your data where you have exercised your right to object to processing (see below).
  • Object to processing of your data where we are relying on our legitimate interests (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground. You also have the right to object where we are processing your data for direct marketing purposes.
  • Request the restriction of processing of your data. This enables you to ask us to suspend the processing of your data, for example if you want us to establish its accuracy or the reason for processing it.
  • Request the transfer of your data to another party.

 

Depending on the circumstances and the nature of your request it may not be possible for us to do what you have asked, for example, where there is a statutory or contractual requirement for us to process your data and it would not be possible to fulfil our legal obligations if we were to stop.  However, where you have consented to the processing (for example, where you have asked us to contact you for marketing purposes) you can withdraw your consent at any time by emailing us at fmr@qeh.ox.ac.uk. In this event, we will stop the processing as soon as we can.  However, this will not affect the lawfulness of any processing carried out before your withdrawal of consent.

If you want to exercise any of the rights described above or are dissatisfied with the way we have used your information, you should contact the University’s Information Compliance Team at data.protection@admin.ox.ac.uk.  The same email address may be used to contact the University’s Data Protection Officer.  We will seek to deal with your request without undue delay, and in any event in accordance with the requirements of the GDPR. Please note that we may keep a record of your communications to help us resolve any issues which you raise.

If you remain dissatisfied, you have the right to lodge a complaint with the Information Commissioner’s Office at https://ico.org.uk/concerns/.

Changes to this policy
Any changes we may make to our privacy policy in the future will be posted on this page.  Please check back frequently to see any updates or changes to our privacy policy. We may also notify you in other ways from time to time about the processing of your personal information.

Contact
If you wish to raise any queries or concerns about this privacy policy please contact us at:

The Editors
Forced Migration Review
Refugee Studies Centre
Oxford Department of International Development
3 Mansfield Road
Oxford
OX1 3TB

 

1. How we use cookies

Our web pages use "cookies". A cookie is a small file of letters and numbers that we place on your computer or mobile device if you agree. These cookies allow us to distinguish you from other users of our website, which helps us to provide you with a good experience when you browse our website and also allow us to improve our website.

Cookies may be set either by this website ("first party cookies"), or by a third party website ("third party cookies"). The tables below identify the cookies we use and explain the purposes for which they are used.

However, we continue to collect information about third-party cookies and the tables below are based on the work completed to date. Accordingly, we may update the information contained in this section from time to time.

Drupal

This website is run on the Drupal content management system (CMS). Drupal sets some cookies in order to improve the user experience and assist in the delivery of the site (e.g. to test whether a user has JavaScript enabled.) The following cookies are set by Drupal on this site:

 

Google Analytics

This site uses Google Analytics to collect information about how visitors use our site. Google Analytics uses cookies to record information about usage. We use the information to compile reports and to help us improve the website. The cookies collect information in an anonymous form, including the number of visitors to the website, where visitors have come to the site from and the pages they visited. For further information on how Google Analytics handles user data please see the overview of Google Analytics privacy. The table below shows details of the cookies that Google analytics uses:

 

2. Further information

Most web browsers allow some control of most cookies through the browser settings. To find out more about cookies, including how to see what cookies have been set and how to manage and delete them, please visit www.allaboutcookies.org.

To opt out of being tracked by Google Analytics across all websites visit http://tools.google.com/dlpage/gaoptout

 

3. Changes to our Cookie Statement

Any changes we may make to our Cookie Statement in the future will be posted on this page and, where appropriate, notified to you.

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Forced Migration Review
Refugee Studies Centre
Oxford Department of International Development
University of Oxford
3 Mansfield Road, Oxford OX1 3TB, UK
fmr@qeh.ox.ac.uk  +44 (0)1865 281700
skype: fmreview